Administrative Assistant / Office Coordinator

Location: Moorpark, CA

Industry: Landscape Construction & Maintenance

Pay Rate: $20 - $23/hour

About Us

We are a growing landscaping company based in Moorpark looking for a motivated and highly organized Administrative Assistant to join our team. This position is ideal for someone who thrives in a fast-paced office environment, enjoys managing multiple tasks, and takes pride in keeping operations running smoothly.

Job Responsibilities

The Administrative Assistant will be responsible for:

• Typing and submitting proposals to clients
• Ordering equipment and materials for job sites
• Requesting and tracking Certificates of Insurance (COIs)
• Setting up and maintaining new job files
• Performing landscape takeoffs
• Managing DMV registrations and renewals
• Data entry and database management
• Printing, organizing, and maintaining large-format plans
• Printing, organizing, and preparing paperwork for company ownership
• General office administration and support duties

Qualifications

• Strong organizational and time management skills
• Self-motivated with the ability to work independently
• Detail-oriented and highly dependable
• Ability to prioritize tasks in a fast-paced environment
• Strong written and verbal communication skills
• Professional attitude and work ethic
• Experience in construction, landscaping, or a related industry is a plus

Technical Requirements

Applicants must be proficient in:

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel

Experience with blueprint reading, takeoffs, or construction administration is beneficial but not required.

Compensation

• Competitive pay based on experience
• Full-time position
• Opportunity for growth within a stable and growing company

How to Apply

Please submit your resume along with a brief summary of your experience and qualifications

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.